Administrative Assistant to the Foundation Manager – Edgar Legoale Foundation

Location: Parys, Free State, South Africa
Contract: Full‑Time (6‑month programme with possibility of extension)
Remuneration: Competitive stipend (negotiable)
Closing Date: 15 May 2026

About the Edgar Legoale Foundation

The Edgar Legoale Foundation is a community‑focused non‑profit dedicated to youth empowerment through education, sport, tourism, arts, culture and small business development. Our flagship programmes include the Ngwathe Easter Experience and a variety of initiatives designed to create opportunities for young people across the Free State and Gauteng.

Role Overview

Reporting to Nthabiseng Molejane, Foundation Manager, the Administrative Assistant will ensure the smooth day‑to‑day running of the Manager’s office and wider foundation operations. The ideal candidate will be proactive, highly organised and able to handle multiple tasks simultaneously with minimal supervision.

Key Responsibilities

• Administrative and Secretarial Support: Schedule meetings, manage the Manager’s diary, organise travel and handle telephone and email queries. Draft correspondence, reports and briefing documents for internal and external stakeholders .
• Office Management: Maintain office supplies, coordinate with service providers for repairs and supplies, and troubleshoot basic equipment issues .
• Records & Filing: Develop and maintain organised filing systems; manage organisational documents and databases .
• Communication & Donor Relations: Assist with donor and sponsor communication, including drafting letters, acknowledgements and thank‑you notes .
• Board & Programme Support: Coordinate meeting logistics, prepare agendas and materials, and assist with distribution of documents for board and committee meetings .
• Event & Project Assistance: Support the planning and execution of events and special projects by handling logistical arrangements and ensuring consistent documentation and follow‑through .
• Data & Finance Support: Assist with basic bookkeeping tasks—upload receipts, compile simple financial reports and contribute to budget preparations .
• Community Engagement: Represent the foundation at community events when needed and contribute ideas for improving programmes and outreach .

Required Qualifications and Experience

• A relevant diploma or degree (NQF Level 6 or higher) in Office Administration, Public Administration, Business Administration or related discipline.
• At least one year’s experience in an administrative support role, preferably within a non‑profit or community‑focused organisation.
• Proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint); familiarity with basic bookkeeping or accounting software is an advantage.
• Excellent verbal and written communication skills in English (fluency in Sesotho or other South African languages is advantageous).
• Strong organisational skills and attention to detail; ability to prioritise tasks and meet deadlines.
• Professional interpersonal skills, discretion with confidential information, and a demonstrated commitment to community development.

Application Process

Interested candidates should submit the following to opportunities@edgarlegoale.com by 15 May 2026:

1. A cover letter / motivation letter outlining your suitability for the role.
2. A current CV with contact details and two references.
3. Copies of relevant academic qualifications.

Only applications emailed to opportunities@edgarlegoale.com will be considered. No applications will be accepted by hand or through any other email address.

Enquiries

For more information about the role (not for submitting applications), please contact:

Penny Tshabalala
📧 penny@edgarlegoale.com
📞 +27 65 894 3842